10 Best Gmail Tips and Tricks You Should Be Using

Most people only use their email inbox to send and receive messages. However, there are many secret tricks you can use to speed up your workflow. Bookmark this page as we share the best Gmail tips and tricks that you will use again and again.

Tip #1: Stop making your email inbox a goldmine for cybercriminals. Tap or click here for a mistake you’re making with your email that hackers love. Here are a few other things you should know.

There are many hard-to-find features in your Gmail inbox. Think of them as pearls lurking in a shell. Once you spot these 10 hidden Gmail features, they can make your digital life a lot easier.

1. How to undo a sent email

Immediately after sending an email, you can cancel it. A small box will appear in the bottom left corner of Gmail that says “Message Sent”. Next to it you will see two options: Undo or Show Message. click Cancel to ensure that your recipient does not see the email.

It looks like this:

If you want more time to decide, good news. You can adjust the length of time before this option disappears. To choose how long you need to take back a message:

  1. Go to gmail and go to settings.
  2. Tap or click Show all settings.
  3. Next to Undo Send, choose whether you want a 5-, 10-, 20-, or 30-second cancel period.

This gives you more time to avoid mistakes in the future. Here is another of the best Gmail tips and tricks.

2. Put emails on hold so you don’t forget them

You can use the snooze function to save an email for later. It’s like putting a pin in a conversation so you can revisit it when you have more free time. You can choose a preselected or custom time for the email to appear at the top of your inbox.

For example, maybe you are putting out fires at 8am and know you have more time at 3pm. Select the email you want to revisit and click the clock icon on the far right:

blow slumber and select the time you want to see the email again. You can even defer multiple messages by selecting them all at once. Later you can find deferred emails by going to Menu > Deferred.

3. Use advanced search to find exactly what you are looking for

When you have thousands of emails in your inbox, finding a specific email can feel like looking for a needle in a haystack. Luckily, you can use hacks to narrow your search.

For example, you can type out of: and enter a person’s email address to filter out all other senders. This is useful if you want to revisit previous threads. You can also type Object: look up specific words in the subject line. Here is the full list of Gmail search operators that can save you time searching your inbox.

4. Out of all the best Gmail tips and tricks, this one is especially useful

Add dots to your email address to filter messages from different senders. Let’s say your email address is avocado@gmail.com and you subscribe to multiple streaming services. In these streaming accounts add a plus sign and one more word e.g. B. avocado+streaming@gmail.com.

All email correspondence from these accounts will still be sent to your primary Gmail account, but you can now easily filter them into specific folders or find them quickly using the search bar.

pro tip: If you receive emails that you haven’t signed up for that contain your custom plus sign, you might get a pretty good idea of ​​which companies or services shared your information.

TIED TOGETHER: 5 clever Gmail tricks to save you time and keep your email private

5. Schedule emails

Don’t click the Send button if you want your email to go out at a specific time. Tap the down arrow to the right of the Send button. A small box will appear that says Send Schedule.

From there you can decide when to start. It will sit in your Planned folder until the time comes. You can cancel and reschedule it as many times as you like.

6. Muting threads is another of the best Gmail tips and tricks

Sometimes you’re part of an email conversation that’s no longer relevant to you. Luckily, you can mute the conversation by selecting it and clicking on it More > Mute. This will remove it from your inbox and send the conversation to your archive.

7. Use confidential mode

To protect sensitive information, send a confidential message. That means people can’t forward, copy, print, or download your message or attachments. You can also set message expiration dates for your emails or require a verification code via SMS before someone opens a message. To enable it, log in to an administrator account.

From the Admin Console home page, go to applications. click Google Workspace > Gmail > User Settings > Confidential Mode. Then check the box next to Enable confidential mode. Save your changes and you’re good to go.

TIED TOGETHER: 8 Ways Google Constantly Invades Your Privacy

8. Find out if someone opened your email

Now that we’ve discussed some of the top Gmail tips and tricks, it’s time to look at Gmail Extensions. Email tracker for Gmail has over 2 million active users, and with good reason. It’s a free way to get follow-up notifications, mail merge, and link tracking features.

If you use Gmail without add-ons, you never know when someone has opened an email. With this extension, you can have peace of mind knowing that the person you contacted saw your email. You can also check out other reputable extensions to maximize your inbox.

9. How to access Gmail even when offline

You can send email even when the Internet is unavailable. Just go to Gmail offline settings and check the box next to Enable offline email. It looks like this:

blow save Changes and you’re good to go.

10. Add a delegate

You should never give your password to anyone else. But you can share an inbox with someone. If you give someone access to your Gmail account, they can sort emails with filters, archive emails, and use labels to organize emails. You can also send, read, and delete email messages.

To add a deputy, open Gmail on your computer and go to settings > Show all settings > Accounts and Import or Account > Add another account. Enter your delegate’s email address and click Next Step > Send email to grant access.

Here are a few more guides to try

There’s a big change coming to your Gmail inbox

Gmail Tips and Tricks: 10 Hidden Settings and Features to Try

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